Job & Volunteer Opportunities

Operations Coordinator - Job Description

Position: Operations Coordinator

Pay Range: $26.25-$32.55/hr.              

Job Type: Full time, hourly, non-exempt

Benefits: Employee retirement with employer contributions, medical insurance, paid holidays, vacation, and sick accruals.

(Benefits available after successful completion of introductory period.)

 

Job Description: Primarily responsible for facilitation of day-to-day agency operations and support of agency operational functions. Reports to Executive Director. This is not a mandated reporting position. Not eligible for remote work.

 

Qualifications:

Required:

• High school diploma or equivalency.

• At least one year of experience performing similar or transferable duties in an office setting.

• Ability to work independently and with minimal supervision.

• Excellent problem solving, analytical, organizational, prioritization, and decision-making skills.

• Highly organized and able to manage multiple deadlines in a fast-paced environment.

• Conduct, appearance, and work performance of professional quality.

• Ability to use a computer and be comfortable with Microsoft Office, email, and virtual meetings.

• Dedication to Wild Iris’s mission, vision, and values.

• Excellent interpersonal and communication skills.

• Valid driver’s license, insurance, and reliable transportation.

• Willing to work occasional evenings and weekends for special events.

• Willing to undergo to a live scan background check.

Preferred:

• At least one year of experience with a similar agency.

• HIGHLY PREFERRED: Bilingual and biliterate in English and Spanish.

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Essential Job Duties:

• Maintain, copy, and distribute Wild Iris agency information to staff, volunteers, and community members.

• Schedule staff meetings, create and distribute staff meeting minutes.

• Organize agency events and activities, including staff development opportunities.

• Coordinate staff and volunteer appreciation/recognition—birthdays, work anniversaries, holidays, thank yous, etc.

• Enter donations into donor database; send donor appreciation notes.

• Provide orientation, training, and support to staff with technology, equipment, and facilities-related needs.

• Train, schedule, and supervise indirect service volunteers.

• Coordinate the organization, purchase, and inventory management of office supplies at all agency locations.

• Assist with organization, purchase, and inventory management of program supplies (gift cards, art supplies, client phones, etc.).

• Purchase and maintain inventory of branded swag for tabling and branded wearables for staff and volunteers.

• Assist staff with filing, shredding, copying, faxing, mailing, etc. as needed.

• Maintain employee badges.

• Provide office coverage as needed to facilitate staff lunches, breaks, etc.; provide day-to-day logistical support to staff in the absence of the Executive Director and Programs leadership.

• Oversee maintenance and cleaning of agency vehicles and maintain vehicle registration; maintain list of expiration dates for staff and volunteer drivers license and insurance documents and request updated documents as needed.

• Coordinate cleaning, maintenance, and repair of agency facilities and office equipment; point of contact for vendors/contractors.

• Coordinate purchase, use, maintenance, and repair of agency phones and computers; point of contact for vendors.

• Manage facilities security systems; coordinate with security company.

• Complete all documentation required by law, grantors, and agency policies.

• Maintain accurate time keeping records in accordance with state and federal labor laws, ensure staff compliance with laws.

• Adhere to the policies, procedures, and guidelines of the agency including representing the agency in a professional manner and maintaining the highest standard of confidentiality.

• Work as needed in offices in Inyo and Mono Counties.

• Perform other duties as assigned.

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Court Appointed Special Advocate (CASA) Staff Advocate- Job Description

Position: Court Appointed Special Advocate (CASA) Staff Advocate

Reporting Office: Bishop, CA

Pay Range: $26.25-$32.55                

Job Type: Full-Time, hourly, non-exempt

Benefits: Employee retirement with employer contributions, medical insurance, paid holidays, vacation, and sick accruals.

(Benefits available after successful completion of introductory period.)

 

Job Description: The CASA Coordinator assists CASA staff and volunteers in the day-to-day operations and with special projects as well as provide advocacy for CASA youth. This is a mandated reporting position. May supervise volunteers. Reports to CASA Program Manager.

 

Qualifications:

Required:

• High School diploma or equivalency and at least 21 years of age.

• At least one year of experience performing similar or transferable duties.

• A high degree of integrity in dealing with confidential information.

• Ability to work with diverse populations.

• The ability to work well under pressure and deal appropriately with crisis and stress situations.

• Highly computer literate. Proficient with Microsoft Office. Willing to learn industry specific client-based software.

• Demonstrates clear, professional, accurate information in both oral and written communications.

• Ability to work independently and as a member of a team.

• Excellent organizational skills, flexibility, and the ability to prioritize.

• Able to work some evenings and weekends.

• Valid driver’s license, insurance, and reliable transportation.

• Must be willing to undergo a live scan background check.

Preferred:

• Bachelor’s degree in child development or related field.

• Experience with child welfare system and knowledge of related laws, or experience with court systems.

• Experience managing volunteers and/or doing professional training.

• HIGHLY PREFERRED: Bilingual and biliterate in English and Spanish.

 

Essential Job Duties:

• Assist in the recruitment and retention of CASA volunteers.

• Provide technical assistance, support, and information to volunteers.

• Maintain confidential personnel files for each CASA volunteer.

• Organize and maintain case records in accordance with applicable laws.

• Maintain program databases including entering case and volunteer information and preparing reports.

• Assist with the organization of, and participate in, events and activities which increase awareness and community investment in the program and recruitment

• Complete all documentation required by law, grantors, and agency policies.

• Complete 32-hour CASA volunteer training and maintain certification compliant with National CASA standards. This training is provided by Wild Iris.

• Oversee reporting about and make mandated reports of child, dependent adult, and elderly abuse or neglect per California Penal Code Section 11165.7.

• Advocate for youth in community settings such as court, school, social services, and medical appointments.

• Write court reports based on the best interest of the youth and attend scheduled court hearings.

• Adhere to the policies, procedures, and guidelines of the agency including representing the agency in a professional manner and maintaining the highest standard of confidentiality.

• Work as needed in offices in Inyo and Mono Counties.

• Perform other duties as assigned.